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Le Public Space Privacy Policy

Le Public Space is committed to protecting your privacy.

From 25 May 2018, a new EU regulation, GDPR (General Data Protection Regulation) comes into force. This has been designed to update the existing Data Protection Directive.

What does this mean for you?

The information that you have supplied will be used by Le Public Space to keep you up to date with news, events and opportunities, based on your preferences. Unless otherwise disclosed, Le Public Space will not share your details with any other company or institution without your consent. You may unsubscribe at any time, and all data will be held securely by Le Public Space.

What Information do we collect about you?

We collect your name and email address when you make contact with us.
We collect further information when you enrol on become a member of staff, shareholder or member of the steering board, or when you voluntarily complete customer surveys, provide feedback and participate in events.

How will we use the information about you?

We collect information about you to process any orders you have made, manage your account and, if you agree, to email you about other exhibitions, events and programmes we think may be of interest to you.
Le Public Space will not share your information with anybody outside of the organisation.

Retention

We will not retain personal information longer than necessary to fulfil the purposes for which it is processed, including the security of our processing complying with legal and regulatory obligations (e.g. audit, accounting and statutory retention terms), handling disputes and programming.

Marketing

We would like to send you information about news, events and opportunities which may be of interest to you. If you have consented to receive marketing, you may opt out at a later date. You have a right at any time to stop us from contacting you for marketing purposes. 

Access to your Information and Correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the following address. We may make a small charge for this service. We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you
Email: sam@lepub.co.uk
Write to us at: Le Public Space, 14 High Street, Newport NP20 1FN

 

For more information please see our Data Protection Policy.

 

Data Protection Policy

Le Public Space is a community owned and operated art space, music venue and licensed premises.

We hold three types of information which are covered by this policy:

- publicly available information,

- personal information, typically in the form of mailing lists, containing information about individuals such as names, addresses, job titles,

- sensitive personal information: in general this kind of information is only held about staff, shareholders and members of the steering group.

 

All information is held in line with the following Data Protection Principles:

1. Personal data should be processed fairly and lawfully

2. Personal data should be obtained only for the purpose specified

3. Data should be adequate, relevant and not excessive for the purposes required

4. Data should be accurate and kept up-to-date

5. Data should not be kept for longer than is necessary for purpose

6. Data processed in accordance with the rights of data subjects under this act

7. Security: appropriate technical and organizational measures should be taken unauthorized or unlawful processing of personal data and against accidental loss or destruction or damage to personal data.

8. Personal data shall not be transferred outside the EU unless that country or territory ensures an adequate level of data protection.

 

Our Commitment

We will not hold information about individuals without their knowledge or consent.

We will only hold information for specific purposes, i.e., informing them of the latest news and events: information that they have requested from us.

Information will not be disclosed to other organisations or to individuals who are not members of our organisation, staff or steering group members, except in circumstances where this is a legal requirement, where there is explicit or implied consent, or where information is publicly available elsewhere.

Individuals have the option not to receive information from us and are entitled to have access to information held about them by us, and for what purpose, within 40 days, by submitting Subject Access Request. All requests should be sent to sam@lepub.co.uk
Information will not be retained once no longer required for its stated purpose.

 

Data Security

We have procedures for ensuring the security of all electronic personal data. IT equipment containing personal information is kept in a looked room or cupboard when not in use.

Project documents and staff records are all kept in a locked filing cabinet and paper records containing confidential personnel data are disposed of in a secure way.

All passwords contain a combination of upper and lower case letters, numbers and symbols, in order to keep information secure.  

All portable devices, such as memory sticks and laptops, used to store personal information are encrypted.

Regular back-ups will be taken of computer data files which will be stored away from the source location in a safe and secure place.

Staff and volunteers will be given training on this policy and all relevant procedures, i.e., storing and handling personal information.

Refresher training should be provided at regular intervals for existing staff.

We will carry out an annual review of our data protection policy and procedures.